Submission FAQs

What is the submission deadline?

The deadline for submitting abstracts is 29 September 2023 at midnight BST.

How do I access the abstract submission site?

What language can I submit the abstracts in?

Abstracts should be in English only.

When will I know if my submission has been accepted?

Authors will be notified whether their submission has been accepted or rejected on 27 November 2023.

Is there a character limit for my abstract?

Abstracts should not exceed 3000 characters.

What are the guidelines for including images?

Each abstract is allowed to include a maximum of two uploaded file – these could either be tables, charts, graphics or images / photos – but this is not a requirement.

How should my abstract content be formatted?

Content should be structured into the following five sections:

  • Background
  • Objectives
  • Methods
  • Results / Outcomes
  • Conclusions / Lessons learnt 

How will my submission be presented at the summit?

A select number of submissions will be accepted to give oral presentations. All other submissions that meet requirements will be accepted for posters.

Where and when will the posters be displayed?

Posters will be displayed at Culturgest, Lisbon, from 9 – 11 April 2024.

Which category should I submit under?

Please select the category that most closely aligns to your work.

The submission review panel will have the authority to reassign submissions to the most appropriate category.

Can I submit my abstract under more than one submission category?

No, you will be able to submit against one category per submission.

May I submit more than one abstract?

Yes. There is no limit to the number of abstracts you can submit. You must complete one online application form for each submission. You cannot submit the same abstract in different categories.

Is there a submission fee?

No. There are no fees associated to making a submission but if an abstract is accepted either as an oral or poster, the submitter needs to have a valid registration in order for it to be included in the summit.

What are the registration fees for WHS 2024?

Registration is now open! Find out registration fees here

Is the presence mandatory for participants who will present a poster?

Yes. We ask that they participate either face to face or virtually.

If an abstract is accepted for an oral presentation will there be instructions available to presenters?

Yes. Detailed instructions will be made available closer to the summit.

If my abstract is accepted, can I choose whether to attend virtually or in person?

We strongly encourage you to attend in-person.

Are scholarships available for abstract presenters?

Yes, those submitting an abstract who are from a low and middle income country will be considered for a scholarship. For further details please see here

Whom do I contact with additional questions?

Please view the Guidelines for Abstract Submissions or email: